FCU Norms of Conduct

1. Filamerians shall at all times be orderly, neat, clean, decent, and properly dressed especially if not wearing the prescribed school uniform.
2. Students should be respectful and courteous in their conduct all the time.

Expected Behavior:
A. In the Classroom
1. Students should be punctual and regular in attendance to classes. A student who comes to class fifteen (15) minutes after the scheduled time is considered and marked “absent”
2. Students should avoid any act of dishonesty in relation to their studies, at all times.
3. Students waiting at the corridor to occupy a classroom should not create unnecessary noise and should enter only after outgoing class has left the room.
4. Students may leave the classroom only after permission has been granted by the teacher/professor.
5. Students should leave the room quietly and in orderly manner.

B. In the Library
1. Once inside the library, students should refrain from making loud, noisy conversations in order not to disturb other students.
2. The rules and regulations governing the use of the library must be strictly followed.

C. In the Corridor
1. Once inside the library, students should refrain from loitering around and making unnecessary noise in the corridor.

D. In Social Functions
1. Students should wear appropriate attire suited to the occasion.
2. Every student is expected to conduct himself in a manner of a lady or a gentleman.

E. In the Roblee Hall
1. Filamer Christian University offers a variety of cultural, social and religious programs. Students who are attending these programs in the Roblee Hall are expected to observe proper decorum and behavior while watching and listening.

F. Outside the Campus
1. Filamerians are expected at all times and in all occasions to conduct themselves properly in accordance with the high moral, ethical and Christian standards of the university
2. Students must refrain from committing acts that would bring disgrace and embarrassment to FCU.

Disciplinary Action

All social systems employ rules and regulations to govern the behavior of its members. In Filamer, rules and Regulations governing the conduct and discipline of the students are found in this Manual and in the Various notices and memorandum issued by the school Administration through the office of student affairs.

The Director of Student Affairs (OSA) supervises student’s behavior and investigates reported cases of misbehavior, ascertain all facts and recommends appropriate sanctions of minor infractions of the rules of conduct. During the investigation, due process is observed to ensure that justice shall prevail.

In cases of minor infractions of the rules of conduct, the DSA may impose the following penalties:

• Warning
• Reprimand/Written censure

In all cases, an erring student signs a promissory note after he has acknowledged to have committed an offense against FCU. The note shall further state the violation, that repetition/commission of related or unrelated offense, minor or otherwise shall cause the school authorities to take appropriate action for his separation from the University and that his enrollment shall be placed in probationary status.

For more serious violation of the rules of conduct, the DSA appropriate the case to the Discipline Committee of the University for appropriate action. This committee is composed of:

• The DSA as chair
• The Dean/Principal/Head of the Unit to which the student or pupil belongs
• The FCUSR President or his Representative
• The Chief Security Officer as Ex-officio
• The Guidance Counselor as Ex-officio

Procedure for Disciplinary Action

1. Filling the complaint. Report of misbehavior or complaint shall be made in writing to the DSA in three (3) copies. The letter/report shall contain the following:

• Name, course, year and ID number of the student
• Name, position of the school official/personnel
• Date, time and place of incident
• Detailed narration of the circumstances
• Signature over printed name of the complaint and witnesses
• Signed testimonies of the witnesses, if any

2. School official/personnel may file an incident report which involves a student in triplicate and submit these to the Office of Student Affairs.

This report shall include:

• Name, course, year, ID number of the student
• Name, position of the school official/personnel
• Date, time, place of the incident
• Detailed narration of the incident

3. Summons. The DSA immediately informs in writing in three (3) copies the student concerned of the complaints against him. He is given the opportunity to answer the complaints against him. He is given the opportunity to answer the complaint in writing within the period of three (3) school days.

4. Initial investigation. After studying the complaint/report and the answer, an initial meeting shall be scheduled with both parties, either separately or together. The notices shall be sent to both parties indicating the time and the place of the meeting. During the meeting/investigation, the DSA among others shall:

• Inform the student of the nature of the complaint/offense/misconduct committed and the school policy and/or regulation of the University violated
• Explore possible amicable settlement
• Inform the student that the case shall be referred to the Discipline Committee if the case is serious and calls for major action or when the student refuses to appear in scheduled meetings despite proper notices served him. The Discipline Committee (DC) shall conduct further investigation and recommend appropriate action.

5. Action of the Discipline Committee. The DSA who chairs the committee shall immediately notify the Dean/Principal/the Complaint/s and the respondent’s parents or guardians concerned and the members of the Discipline Committee about the scheduled hearing or investigation of the case.

6. The defendant is deemed “guilty” if he acknowledges by submitting a signed affidavit that he has committed an offense against Filamer Christian University. He is also deemed guilty by a simple majority vote of the Discipline Committee members. If the sanction is dropping or expulsion the DEPED or CHED guidelines shall be followed. The decision of the Discipline Committee shall be followed. The decision of the Discipline shall be made known to the defendant 15 days from the end of the investigation.

7. The committee then submits recommendations to the University President for approval.

8. After the President approves the recommendation/s of the Committee, the case shall be referred back to the OSA for proper disposition.

9. Appeal for Reconsideration. The erring student shall have the right to appeal for reconsideration of the decision either to reduce the sanction or for clemency, giving the erring student the chance to stay in the Institution. The appeal should be made in writing, addressed to the University President, stating the reasons for the appeal therein.

10. Amicable Settlement. This is a positive approach for setting conflicts between complaint and the respondent. If both parties, the complaint and the respondent agree to have an amicable settlement, a written affidavit shall be submitted.

11. However, amicable settlement does not exempt the erring student from receiving the corresponding disciplinary sanction if he has violated one of the school rules and regulations.

12. Sanctions. The kind of penalty to be imposed to erring student shall be determined by the DSA/DC taking account of the following:

• Previous records of the erring student
• Character and position of the aggrieved person
• Other circumstances as deemed proper and necessary by the Discipline Committee.

The penalty maybe any of the following:
• admonition
• censure
• reprimand
• restitution
• suspension
• dropping
• dismissal/expulsion

The Student Grievance Committee

Complaints and grievances of students, student groups/organizations. A faculty or staff, or an administrator will be heard. The student grievance committee was created for this purpose.

Scope and Limitation
The Student Grievance Committee, through the Chairperson, receives and facilitates complaints and/or grievances from students. It has no disciplinary authority but it undertakes follow-ups on complaints or grievances referred to it. It studies and screens the complaints and determines whether they are valid or not before the complaints are forwarded to the office concerned for appropriate action.

If there is a possibility of meditation, it makes representations with the office concerned in order to settle the complaint or grievance amicably.

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